Thursday, July 20, 2017

Time Management Made Easy

No two days in the world of public relations are the same! That’s why our PRGN partner, Philly-based Buchanan PR, hosted a webinar to offer PR pros tips and tricks on how to efficiently complete tasks and stay ahead
of timelines. Here are a few key takeaways: 
  • Declutter – Organize your inbox, flagging priority items, and keep your desk clean.
  • Delegate – Don’t be afraid to ask for help if your plate is too full.
  • Designate Breaks – Unwind by checking your Facebook or chatting with a colleague only at a set break time or after a particular assignment is completed.
The biggest takeaway was that everyone needs to find organizational techniques and a time management system that works for them. Here are tips from the LCWA team that can help keep you on top of your game: 
  • Ditch the digital and use an old-fashioned pen and paper to write your to-do list. Just because a method is more technologically advanced doesn’t necessarily make it more effective.
  • Review and update your to-do list at the end of each day. It is refreshing to leave on a positive mental note about the day’s accomplishments and the plan to tackle tomorrow’s tasks.
  • To help stay on track, schedule blocks into your Outlook calendar to work on specific projects. The pop-up reminder is a great way to know when it’s time to switch gears.
  • Self-discipline! There will always be distractions – a personal email, an intriguing Facebook post, a cat video, etc. – that can cause you to lose focus. So hone in, concentrate and get it done.
  • Post-it notes are amazing. For visually-focused folks, arranging color-coded tasks (e.g. each color could represent a different client account) in order of priority near your computer screen, such as the wall or a bulletin board, allows you to visualize your progress.
  • Schedule time for interruptions. A client crisis or urgent media request can pull you away from the project at-hand. Give yourself a little leeway when establishing timelines to allow for disruptions.
If you are need of some more motivation when it comes to conquering time, we leave you with some inspirational quotes:
  • “By failing to prepare, you are preparing to fail.” – Benjamin Franklin
  • “I must govern the clock, not be governed by it.” – Golda Meir
  • “The best thing about the future is that it comes one day at a time.” – Abraham Lincoln
Carpe diem!

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